Your Gaiyo Account consists of three components. Your online user portal: Gaiyo Portal, the mobile application: Gaiyo App, and the mobility card: Gaiyo Card.

Your username is the e-mail address that your employer provides on your behalf. You use this username to log into the Gaiyo Portal and the Gaiyo App.

Click Forgot Password in the Gaiyo Portal login screen. Enter your e-mail address and you will immediately receive a temporary login token via e-mail. This login token gives you 20 minutes to enter a new password.

Note: it is important that you have the tab in which you requested the login token open in the browser in order to enter the login token immediately after receiving it."

Click Forgot Password in the Gaiyo Portal login screen. Enter your e-mail address and you will immediately receive a temporary login token via e-mail. This login token gives you 20 minutes to enter a new password.

Please note that it is important that you have the tab in which you requested the token open in your browser so that you can enter the token immediately after receiving it.

By logging into the Gaiyo Portal or into the Gaiyo App, you can manage your data and can also view the transactions you have made. Under the heading Transactions, you will find all registered transactions.

The CO2 registration obligation basically comes down to recording kilometres of business trips and possibly commuting. Your employees can use the Gaiyo App to track their journeys, which we then convert to the correct data for the registration obligation. If they travel with the Gaiyo Card or one of the many affiliated mobility services, we also convert these as travel transactions to the information for the registration obligation. Once a year, you will automatically receive a CO2 report from us, which you can use directly for your annual declaration via RVO.

In the article 'Ready for CO2 registration duty with Gaiyo', we have listed everything for you.

Yes, that is possible. Your own mobility scheme is the starting point in this. We translate it into our system, with the right settings and access per user, often based on predefined groups or profiles. In addition, we translate your reimbursement policy into our system, allowing you to reimburse employees for journeys they make using their own transport and, for example, to reimburse the bicycle (as a sustainable and healthy option) more than a petrol car. Again, the option to claim is only available if you turn it on for that user group. In this way, we can very specifically turn various services on and off and offer employees the optimal service as you have in mind in your mobility scheme.

Prevention is better than cure. Prevention in this case means explaining well in advance to employees what the ground rules are within the mobility scheme. Of course, we can provide support in this. Once employees travel, we always assume good faith; after all, we do not determine whether someone is travelling legitimately or not. And once the journey has been made, it should always be paid for. What we then do is provide insight and overview of trips that "deviate", e.g. a weekend or evening train journey. When something deviates we determine in advance together when implementing the mobility scheme. As an employer, you can see from the reports which trips may have been unlawful, and you can have a discussion with the employee concerned.

You always get all available details of a travel transaction from us in a monthly summary (except for private trips, of course). You can easily import these transaction summaries yourself into your own environment and process them with other data to maintain your own dashboards. You will also receive standard monthly reports containing overviews of use, estimated CO2 emissions, deviations (such as travel outside office hours), etc. We also have standard reports for mobility budgets. And if we also carry out CO2 registration for your company, we will send you the report that you can submit to the government's e-desk.

Should the monthly reports and transaction statements not quite answer the question you have, we can make a customised report in consultation.

Yes, you can. Business parks are often easily accessible by car, but the connection to public transport could be better. Especially with the combination of shared bicycles or shared scooters in addition to the train, your business park becomes more attractive again and all employees and visitors also just travel more sustainably. Together with providers, we can organise that possibility. We already do this in several places, e.g. in Utrecht at business parks Lage Weide, Papendorp and Wetering-Haarrijn and Eindhoven at the High Tech Campus. Contact us for the possibilities!

Yes, Gaiyo also offers you your own pool cars and/or pool bikes, in addition to the public shared mobility already readily available. If you already have pool cars or bikes, we can unlock them through the Gaiyo App by applying the right technology. If you want to start your own pool mobility, we can offer the full service with cars and bikes. You then book and use all vehicles easily and directly via Gaiyo, and the transactions will show up neatly in your travel summary.

Not sure yet whether pool mobility is for your business? Then we can optionally organise a pilot for three to six months, after which you can decide to continue or stop. And if pool mobility is not for you (yet), consider the possibility of still offering flexibility to your employees with public shared cars or rental cars.

Taxation is an important and also complicated subject. Various choices in a mobility scheme have different consequences each time for the tax settlement and therefore also for the gross/net compensation for employees. Mobility budgets, the level of mileage allowances, possibly a public transport pass via the Gaiyo Card and possible additional taxable benefit from a lease car or private use of a pool car; together with you as the employer, we look at what the mobility scheme is and what data we need to provide for it. As an employer, you can then do the correct processing in your payroll system, so that the taxation is also properly completed.

Easy login saves hassle again for employees. This is why we offer Gaiyo users a Single Sign-On (SSO) solution. Logging in with your employer's business account just once then also works with Gaiyo. A common method for this works through AzureAD.

Want to know more about how we enable SSO for your employees? Get in touch with us!

Information security is very important to us. After all, the risks of poor information security are very high, resulting in the likelihood of data breaches. A data leak has direct financial consequences, privacy is directly at stake and your corporate reputation as a customer suffers. That is why we have a clear picture of how, where and what data is stored, who can access it and why. We also have clear agreements on what we do in the unlikely event of a leak or hack. To ensure this, we make sure Gaiyo has the right certifications.

"Gaiyo operates according to the AVG and follows the principles of 'privacy by default' and 'privacy by design'. Personal data that we do not need, we do not request and collect, and personal data is only used for what it is collected for. Importantly, this also allows us to separate private and business/commuting. A trip that is marked as private in Gaiyo is not visible to the employer, unless other agreements have explicitly been made with the employee, for example due to tax-friendly settlement. Even in that case, the employer only sees the amount, not the details of the trip. When we receive information from the employer, this is always based on a processing agreement.

You can find our Privacy Statement and (General) Terms and Conditions here.

In a no-obligation meeting, we would like to learn more about your company and current mobility scheme. How is it roughly structured now, which trips are mainly made now and which way do you want to go? If we then start working together, we can do a comprehensive mobility scan. We look at current travel behaviour, travel costs and allowances and systems used. Looking at how bicycle parking and parking spaces are currently functioning is also part of the scan. An optional employee survey is also available, in which we ask about their experiences and wishes. With this information, we help you shape your mobility policy and translate it into the right configuration of our system.

Want to know more or get started right away? Get in touch with us!

Does your organisation consist of many employees and do you find it exciting to transition all at once? In some cases, a pilot offers a solution. In our experience, it allows you to quickly take the first steps, together with your employees. A pilot can also provide just that little bit of comfort in case of a proposed new mobility scheme or specific questions. Want to know more about how we help customers go from pilot to roll-out? Contact us here.

Yes, and even more. For travel expenses, kilometres and working from home, you as an employer decide what allowances you give from your mobility scheme. We then set that up for you in our platform. For example, you can encourage cycling by giving a higher allowance for that. In the Gaiyo App or in the Portal, employees then enter their trips or home working days. The advantage for you as an employer is that you get a complete overview of all commuting and business trips, both with expense claims and directly paid trips via the App or Card, for the CO2 registration obligation. Read more about our declaration module here.

Yes, and that too privacy friendly! With the Gaiyo app, employees can pre-define for each trip whether it is business, commuting or private. In the app or in the portal, you can see an overview of the trips made. Private rides employees normally pay from their own wallet. These trips are not shown in the employer portal due to privacy.

We also support the new tax scheme, where employers can let their employees use our public transport pass in a tax-friendly way.

Yes, you can. We offer several options for directly and easily exchanging data with an HR system when an employee joins or leaves the company. E.g. with an API link or frequent export files that we automatically read in. If required, we can also link with a payroll system using frequent files or an API.

You can. Let your contact at Gaiyo know and we will make it happen for you.

Yes definitely. Across the Netherlands, employees can use the Gaiyo App and Card. From shared transport to parking, and from loading to car washing. In Belgium, we are growing and already offer some options as well. Please contact us for this.

If you want to use the NS off-peak benefit, the entire train trip must take place during off-peak hours. The ticket is invalid outside off-peak hours.

Off-peak hours are on weekdays:

• From 00:00 a.m. to 6:30 a.m.
• From 9 a.m. to 4 p.m.
• From 6:30 p.m. to midnight

During weekends and national holidays, you can travel all day with off-peak discount.

At a train station with entrance gates, you get the ticket past the reader (see photo below).

1. Open the app and pull out your e-ticket. Make sure your phone's brightness is high so your ticket is clearly visible.
2. Hold your ticket against the glass window. If successful, the entrance gates will open. If not successful, see an NS employee for assistance.

At stations without entrance gates, you do not have to check in, but show your ticket to the conductor when you are checked.

Tip: Should the gate not open by scanning your e-ticket, turn off the NFC on your smartphone (only possible on Android phones) and try again, keeping your smartphone at some distance from the scanner. (NFC can be found in the "settings" of your smartphone under "connections").

If you purchased a train ticket through Gaiyo, your e-ticket will appear directly in the app after purchase.

It is possible to purchase an e-ticket for the train through Gaiyo. Follow the following steps to purchase a ticket.

1. At the top of the dashboard, enter your destination under 'Current location' and scroll to the 'Tickets for public transportation' widget

2. Find an NS logo and your destination in the list, then click on 'Tickets'

3. At the top, enter your departure and arrival location and indicate when (day) the ticket should be valid.

4. You will now see the ticket available according to your route. Note: The ticket shown is by default a one-way 2nd class ticket. If you want to change this to a return ticket or with valley discount, click the pencil icon and then click "Ok".

5. Click " Confirm selected" to order your ticket.

6. Check your ticket and click "Confirm."

7. Your ticket has now been purchased. You can view your purchased e-ticket via "Tickets and Reservations" by clicking on the three horizontal bars at the top of your dashboard.

Yes, you can use the Gaiyo app for free.

Open the Gaiyo app and go to the parking widget via the dashboard. If street parking is available at your current location, a blue button will appear with the text: “Start Paid Parking”

You can also enter an address to start a parking session. You do not have to be near your car. Parking via Gaiyo in car parks is not possible yet.

You can use Gaiyo for paid street parking in more than 100 Dutch municipalities. Find your location in the app and view your options.

Gaiyo charges a €0.00 transaction fee. Yes, you read correctly!

With Parkmobile, you pay €0.39 per parking transaction. At Flitsmeister you pay € 0,35. At Gaiyo, you pay €0.00 per parking action. Count your winnings.

An ongoing parking session can always be seen on the Gaiyo dashboard. You will then see a ‘P’ icon at the top of the dashboard, telling you that your car is parked. To end your parking session, click on the message at the top of the dashboard and then click on the blue button at the bottom of the screen with the text: ‘Stop Parking’.

Not necessarily. Gaiyo also works without giving the app access to your location, but you won’t be able to see certain information, such as the distances to parking locations or transportion option nearby your location. So we do recommend allowing the app access.

You can always browse through our frequently asked questions section. Unable to find what you’re looking for? Please mail your question to: support@gaiyo.com or call us during office hours on +31(0)85-2500595.

• 1. In the dashboard, click on the menu, the three bars at the top right.
• 2. Then click on "Wallet."
• 3. Then click on "Transactions."
• 4. Here you will find all the receipts of your transactions including all the details.

• 1. End your ride or bike or e-bike rental by pressing "End ride".
• 2. You can return the bike at any Cycle Hub parking lot, find one on the map and make sure you are in the hub area before ending your ride.
• 3. Lock your bike or e-bike and press "Finish"....
• ... and you're done!

You can open and lock the e-bikes with the Gaiyo app, make sure you are connected to the internet.

• 1. Open the reservation and click on "Start the rental". Note that you need to be near the bike to start the reservation.
• 2. Go through the verification questions and click "Start riding".
• 3. Click on the gray "Lock" icon next to the bike and click open.
• 4. Now unlock the lock or chain and you can start cycling.
• 5. Arrived at your final destination? Find a return location via the app.
• 6. Click "End the rental", go through the verification questions and lock your bike to end your reservation.

You can always search in our support articles. Unable to find what you’re looking for? Please mail your question to: support@gaiyo.com or call us during office hours on +31(0)85-2500595.