Mobility Budget

In a rapidly changing world where employees are increasingly using different modes of transportation for their daily travel, Gaiyo offers a flexible and user-friendly approach to setting up and managing the mobility budget. In line with your mobility policy and customized for each employee.

What is our approach to the mobility budget?

Gaiyo takes all the administrative work out of setting up and managing mobility budgets for your employees with a flexible and automated total solution. Including monthly overviews to offset the mobility budget against salaries and a tool for CO2 registration in just a few clicks. Employers get access to Gaiyo’s employer portal and insight into reports, while employees can efficiently manage their own trips and expenses.

The mobility budget is an ideal way to offer your employees freedom of choice and flexibility while also encouraging sustainable mobility. As an employer, you determine the amount of the mobility budget per employee. At Gaiyo, we help you and your employees to set up and manage mobility budgets, in line with your mobility policy and tailored to the employee. We are also happy to advise you on smart choices for setting up your mobility budget.

Employees can view their mobility budget through the My Gaiyo portal. They have the freedom to manage their own travel expenses through the portal and, with Gaiyo, also have access to a variety of transportation resources, while employers benefit from cost control and savings, administrative simplification, and increased flexibility in mobility policies.

In short, our mobility budget approach offers employers and employees an innovative solution to manage mobility at a time when flexibility and cost efficiency are essential.

Key benefits for the employer

Cost control: With the mobility budget, your organization avoids unexpected costs and maintains a clear overview of the mobility expenses per employee via the employer portal. Furthermore, you determine the amount of the mobility budget per employee, in line with your organization's mobility policy.
Cost savings: Because you don't have fixed and expensive (lease) contracts, you avoid paying VAT on private mileage of leased cars, providing further cost savings.
Administrative simplification: Thanks to our automated processes, all travel expenses within employees' mobility budgets are handled through a single invoice, significantly reducing the administrative burden on the employer. Gaiyo manages all administration, including travel expense processing and reporting. With convenient mileage tracking and monthly salary reports. This also prevents cost overruns and reduces the administrative burden for employers.
Lower CO2 emissions: Because you do not have to deal with fixed and often expensive (lease) contracts or other subscription costs, you give your employees freedom of choice and more value for money by allowing them to choose more sustainable alternatives.
Total solution for business mobility: arrange all your business mobility solutions with Gaiyo! From access to all (partial) transportation, reports, CO2 registrations, mobility budgets to customized solutions for all your mobility issues.

Employee benefits

– Freedom of choice: Every employee is different and has different mobility needs. With Gaiyo, employees have access to all modes of transportation and can decide how to spend their mobility budget.

– Flexibility: The mobility budget allows employees to keep unused budgets or use them for other business expenses, providing greater financial flexibility and freedom.

– More value for money: Employees do not have to forgo monthly subscription fees, lease fees or additional taxes for an expensive leased car, but can use the mobility budget for sustainable mobility and pay only for what they use. With Gaiyo, they have access to all shared transportation such as shared cars, scooters, bicycles and e-bikes to even public transportation, cabs, parking and more. The balance they are left with can be used freely in line with your organization’s mobility policy.

In short, Gaiyo’s mobility budget is a win-win solution for both employers and employees, combining flexibility, administrative simplification, cost control and savings.

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