1. What does classifying travel mean?
By classifying or specifying, you indicate the purpose of a trip. This determines how the costs are processed and possibly reimbursed.
The possible classifications are:
- Business
- Commuting
- Private
2. Do I always have to classify my trips myself?
That varies per employer:
- Automatic classification: Some employers have all trips classified automatically by the system. In that case, you don’t have to do anything yourself.
- Monthly check: Other employers ask employees to check their trips once a month. You will then receive a reminder to review your trips and adjust them where necessary.
3. How do I classify my trips in the Gaiyo Portal?
- Log in to the Gaiyo Portal (mijn.gaiyo.com).
- Go to the Trips overview.
- Select the trip you want to classify.
- Choose the correct classification (Business, Commuting, or Private).
- Save the change.
4. How do I classify my trips in the Gaiyo App?
- Open the Gaiyo App.
- Go to the Trips menu.
- Select the relevant trip.
- Choose the correct classification (Business, Commuting, or Personal).
- Confirm the change.
5. Until when can I adjust my trips?
The period during which you can adjust your trips is determined by your employer.
- This is usually 6 to 8 weeks after the trip date.
- After that, all transactions are automatically finalized and no further changes can be made.
6. What happens if I don’t classify a trip?
- With automatic classification, the system processes the trips according to your employer’s settings.
- If your employer requests a monthly check and you do not respond to the reminder, the system will automatically process the trips according to the set standards.
In short: not every employee has to classify trips themselves. Whether or not this is necessary depends on the agreements with your employer. Where classification is mandatory, you usually have 6 to 8 weeks to adjust your trips.